The CC&Rs eliminated the requirement for prior review by the CC&R Committee for many maintenance and repair projects. The following are projects that do NOT require prior review; Owners do not need to submit an application for these projects.

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Work that does not require prior review:

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● DECKS, FENCES OR COVERS: Replacing like-for-like, with no changes in size, color design, materials, or location.

 

● GARAGE DOOR: Replacing a garage door with one the same size, style, color, and design. ● PAINTING: Repainting house or trim with no color change. Review is needed for color changes. INTERIOR WORK that does not change the exterior of the house in any way (such as remodeling a room or adding tinted film to the inside of windows).

 

● MAINTENANCE – Replacing dead or overgrown shrubs, annual flowers, or other landscaping changes affecting less than 50% of the Lot that is visible from the street, Golf Course, purposes of this calculation.) Removing aggressive or noxious plantings, as described in section 4.01 below, is not considered “landscaping changes.” If in doubt about whether review is needed, contact the CC&R Committee.

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● MAINTENANCE – PRUNING: Pruning of shrubs and trees to restore appropriate shape and size.

 

● MAINTENANCE – DRIVEWAYS: Clear Sealcoat.

 

● ROOF: Replacing an existing roof with one of similar color and material. Review is needed for color change or material change.

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● SATELLITE DISH: Installing a satellite dish 1 meter (39-3/8”) in diameter or less. It would be appreciated if the installer can place the dish in a discreet location, such as under the eaves, but it should be installed wherever it needs to be in order to provide the best reception, unless it is located in an area or in a manner that may cause legitimate safety concerns.

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● WINDOWS: Replacing windows (“like for like”) with no change in trim color or size.

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● SIDING: Repair or Replacing siding due to dry rot or other failure, as long as the new siding is the same style and color.

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● STORM DOOR OR SECURITY DOOR: Installing a storm door or security door. Refer to Section 3.14b Security Bars.

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Application Overview: Project Application Forms Link: https://www.ourfairwayvillage.org/projectapplications Sample Project Application: Exhibit A

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● Only electronic processing is available for Project and Tree Removal Applications. These applications can be found on the FVHOA website. If help is required in finding or filling out the application, the HOA office staff will provide assistance. Online applications should include any relevant plans, drawings, samples, photos, or other materials that might aid in the review process.

● Project Review can only begin after all necessary documents are received by the committee.

● Review may require up to 10 business days. Owners should therefore allow time for applications to be reviewed.

● Work may not commence until review is completed and approved.

● Any modification to an approved project requires additional review and approval from the CC&R Committee prior to installation.

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As a courtesy, neighbors who may be inconvenienced by the project, or those whose view may be impacted or changed, should be notified of the proposed project. Neighbors do not have the authority to approve or reject a project.

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The homeowner is responsible for reading and understanding the CC&R’s, Rules & Regulations and City of Vancouver code compliance pertaining to the project BEFORE submitting the application. By applying, homeowner acknowledges an understanding of the stated guidelines. If you have questions, please contact the CC&R Committee or the HOA office staff for further information or assistance.

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CC&R PROJECT TIME LIMIT: If a project remains unfinished for more than 6 MONTHS following its review, the Owner must notify the CC&R Committee and provide reasons for the delay. The Committee may grant an extension in case of extenuating circumstances that hindered completion. If not, the Owner must submit a new application

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SAMPLE CC&R Project Application from website – see Exhibit A

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2.01 — Committee Visitation Members of the Committee may need to visit the site and talk to the resident(s) to clearly understand the project and its impact. Depending on the scope of the project, Committee members may also visit during construction to ensure that the project conforms to the plan(s) submitted for review. Any modification to the plan(s) requires additional review before it is undertaken. At the discretion of the Committee, a final visit may be made upon the project’s completion. If a final visit is required, it is the responsibility of the homeowner to inform the committee when a project is completed and ready for review by calling the office to schedule a follow up visit.

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2.02 — Variance Owners share responsibility with the CC&R Committee for knowing whether a proposed project complies with the CC&Rs and this Manual. After review by the Committee and notification that a variance request is required, it is the owner’s responsibility to submit a Request for Variance for a CC&R Project Application (Exhibit B) to the Board of Directors. Project must comply with all City codes including permit requirements prior to filing a request for Variance. The Variance Request can be found on the HOA website. Documentation of the need for the variance, such as photos of damage to the residence from errant golf balls when requesting a golf ball screen over 15’ high, is helpful in the Board’s decision-making process.

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2 .03 — Appeal Any Owner has the right to appeal a decision rendered by the CC&R Committee to the Board of Directors. To file an appeal, an Owner must provide a written request for a hearing to the Board within 10 days of receiving the decision of the CC&R Committee.

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2.04 — Reports of Non-Compliance Allegations of non-compliance with any of the procedures and guidelines set forth in this Manual may be reported by any resident, in writing. Reports of NonCompliance shall be submitted using the online form. Owners requiring assistance in preparing the complaint may call or email the administrator who will help process the complaint through the online system. All reports of noncompliance will be treated as confidential. Allegations of non-compliance will normally be processed in the following manner:

The report shall be investigated by a person or persons designated by the Board. Members of the CC&R Committee may be asked to participate in the investigation. Steps in the investigation shall include:

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● Verifying that an issue of non-compliance exists;

● If an issue exists, discussing it with the resident and establishing a plan and timeline for correcting the non-compliance;

● Sending a confirmation letter to the resident;

● Verifying whether the issue has been corrected at the end of the established timeline.

 

If the issue persists beyond the established timeline, the matter will be referred to a Compliance Review Panel (“CRP”) as described in Policy 103.23, Enforcement, as that policy may be amended from time to time. Policy 103.23 describes the process, including Notice and an Opportunity to be Heard, that will be followed before a fine is levied or other action taken. The Schedule of Fines is included in Policy 103.23, on the website. If the Owner contacts the office with an explanation of any delays and a date by which the work can be completed, an extension may be granted by the CRP.